Hematologists’ barriers and enablers to screening and recruiting patients to a chimeric antigen receptor (CAR) T cell therapy trial: a theory-informed interview study

Critical to the success of the CLIC-01 trial will be the timely recruitment of eligible patients with relapsed or refractory acute lymphocytic leukemia and non-Hodgkin’s lymphoma. Unfortunately, despite some improvement in overall clinical trial recruitment rates, many novel therapies fail to reach the bedside due to low or delayed recruitment rates with early-phase trials seeing lower rates of accrual [11‐13]. Both patient- and clinician-related barriers to clinical trial recruitment have been identified and documented in various systematic reviews that have emphasized a need to improve processes for identifying eligible patients, communicating trial information, obtaining consent, and ensuring participating sites have the necessary resources to support staff and prospective trial participants [11, 14‐17]. Several systematic reviews have also assessed the effectiveness of tested strategies, such as training recruiters, improving consent forms and modes of information provision, the use of open trials, telephone reminders, and providing financial assistance for improving clinical trial recruitment [18‐23]. Despite ongoing research on overcoming barriers to trial recruitment, no single strategy has been clearly shown to increase recruitment rates [17‐21, 23]. Some have suggested that recruitment barriers are best identified and addressed in advance of a trial [13, 14, 24, 25]. More recently, qualitative studies have been conducted aimed at identifying and addressing trial-specific recruitment barriers as they unfold to mitigate recruitment challenges and have demonstrated encouraging results [26, 27].

The success of the CLIC-01 trial depends on hematologists’ willingness, opportunity, and capacity to identify and refer eligible patients to the trial. Though largely focused on later-phase randomized controlled trials, much work has been done to identify physician-related barriers that may undermine recruitment to trials. Identified barriers include physician attitudes toward clinical trials [28‐30], treatment preferences [25, 28], available time and resources [24, 25, 28, 30‐32], workload concerns [23, 32, 33], potential impact on patient-provider relationships [14, 28], difficulties conducting the informed consent process [14, 19, 24, 28, 34], and challenges in explaining difficult trial concepts [23, 25, 32].

Less is known about the specific barriers to early-phase cancer clinical trials despite the presence of unique factors (e.g., single-arm design, assessing treatment safety) that likely impact the recruitment process [13, 35, 36]. Studies on recruitment to early-phase clinical trials have typically focused on patient motivations and have identified beliefs in therapeutic benefits [37‐39], opting for alternative treatments [40, 41], and disease progression [35] as important barriers. Other studies have noted that strict eligibility criteria [13, 42] and safety concerns [31] are barriers to recruiting for early-phase clinical trials. Despite efforts to develop training for staff involved in recruiting for early-phase trials [43], few studies have identified physician-targeted evidence-based strategies for improving recruitment to early-phase clinical trials.

Given the novelty, complexity, costs, and urgency for a timely evaluation of CAR T cell therapy, we sought to engage hematologists regarding anticipated recruitment barriers prior to the trial launch. For many clinicians, participating in an early-phase CAR T clinical trial represents a change from routine practice. To identify potential barriers to early-phase trial recruitment, we used the Theoretical Domains Framework (TDF) as it provides a well-tested, flexible, and comprehensive approach to identifying modifiable factors known to affect healthcare provider behavior [44‐46]. The TDF is unique in that it draws on decades of behavior change research and synthesizes the constructs from 33 behavior change theories into 12 broad domains [47] that were later independently validated and expanded into 14 domains [48]. The TDF is distinct in that it allows researchers to consider theoretical explanations for identified barriers and enablers and to develop theoretically driven strategies to address them [47, 49].

We used the TDF to prospectively identify potential barriers and enablers to hematologists screening patients for an early-phase CAR T cell therapy trial. Based on the identified barriers and enablers, we aimed to make recommendations on how to optimize support, resources, and training to promote recruitment to the planned early-phase trial.

We conducted a qualitative, theory-informed interview study to identify barriers and enablers to physicians screening for an early phase CAR T cell therapy trial.

In collaboration with the CLIC-01 trial team, we determined that hematologists were an important stakeholder group to engage prior to trial launch given their anticipated role in identifying, screening, and referring potential candidates for an early phase CAR T cell therapy trial. We used the validated version of the TDF and kept the domain that was removed from the validated version (nature of the behavior) because it captures unique information helpful in understanding participant experiences with screening behaviors. The 15 domains used in this study are presented in Table 1 along with definitions.

We used the TDF to develop our interview guide given its breadth, flexibility, and direct links to theory on factors known to affect decision-making and behavior [47]. We worked with physicians to identify who has to do what differently, in what context, and at what point in time to screen for this trial [50]. Thus, we designed questions to explore barriers and enablers to physicians screening patients to determine eligibility for an early-phase CAR T clinical trial. We developed one main question and several prompts for each of the 15 domains based on the existing guidance [44]. The interview guide was then pilot tested with physicians within the research team for clarity prior to recruitment (see Additional File 1 for the full interview guide).

Saturation is an indicator of quality and trustworthiness in qualitative research and refers to when sufficient data has been collected such that no new themes emerge. We used the 10 + 3 rule [51] to determine our target sample size and gauge whether we had collected enough data to delineate our domain subthemes. We sought to interview hematologists from across Canada who had experience treating patients with hematological malignancies. We contacted hematologists known to the research team (convenience sampling) by email. Physicians who expressed an interest in our study were invited to participate in a semi-structured phone interview.

We used qualitative data analysis software, NVivo Pro version 11, to conduct a directed content analysis using the TDF as the guiding theoretical framework [44, 47, 48, 52]. Interviews were independently coded by SA and MF and later compared to resolve coding conflicts. Coding consensus was reached by choosing the coding strategy that satisfied both analysts, thereby ensuring no elements in the data were missed due to individual biases. Coded data excerpts were converted into belief statements (SA) and revised by a third analyst (GC). Belief statements were compared within and across domains to generate and distinguish between domain-specific subthemes [53]. To document the progression from data excerpt to subtheme, we created belief statement tables showcasing subthemes, belief statements, exemplary quotes, case counts (i.e., number of participants endorsing a belief), and total frequency counts (i.e., how many times a belief appeared in the data set) (see Additional File 2). We identified key domains according to the frequency of beliefs, presence of conflicting beliefs, and relevance to screening behaviors [44]. To aid with this process, we sought out opposing and marginal views within the data set.

A detailed summary of results (see Additional File 3) was shared with a patient partner (TH) who provided feedback regarding what aspects were most important from a patient perspective. Subthemes and belief statements were further compared to identify overlapping, or related, barriers and enablers across domains. Recurring themes that transcended domains were derived from the data and organized or clustered into global themes that captured key tensions relevant to trial recruitment [54].

This study received ethics approval from the Ottawa Health Science Network Research Ethics Board (approval #20170502-01H) and from the University of British Columbia - British Columbia Cancer Agency Research Ethics Board (approval #H17-01472). Written consent was obtained from all participants prior to being interviewed.

A female-identified research coordinator (SA) with a master’s degree in health systems management and expertise in qualitative methods conducted all phone interviews. SA was trained in using the Theoretical Domains Framework and received guidance and feedback from an expert in Theoretical Domains Framework methodology and behavior change theory (JP). When conducting interviews, SA introduced herself as a health services researcher and clarified that she did not possess a clinical background. Interviews lasted from 17 to 35 min (median = 25 min). All interviews were audio-recorded and later transcribed verbatim.

In total, 20 physicians were contacted and invited to participate in this study. Three did not respond to the invitation. Two expressed interest but did not respond to follow-up emails and were not scheduled for an interview. The remaining 15 (9 men, 6 women) hematologists were interviewed over the phone. Participants reported residing across 6 provinces. Specifically, 7 participants were based in Ontario, 2 were from British Columbia, 2 were from Alberta, 2 were from Quebec, one was from Manitoba, and one was from Newfoundland. Physicians ranged in their reported time spent treating patients with hematological malignancies from 2 to 37 years (median = 12 years). Every physician reported treating patients with lymphoma, leukemia, or both. Four also treated myeloma and two treated other hematological malignancies. Every physician had treated patients who were eligible for bone marrow transplantation and had participated in a clinical trial as a site investigator. Thus, every participant was potentially positioned to engage in the specific recruitment activities under study.

We identified eight relevant domains: Knowledge, Beliefs about Consequences, Goals, Intentions, Social and Professional Role and Identity, Environmental Context and Resources, Memory/Attention/Decision Processes, and Behavior Regulation. These domains were grouped into three global themes. Cautious Hope describes the physician’s views about CAR T cell therapy (domains: Knowledge, Beliefs about Consequences, Goals, Intentions). Challenging Contexts describes the material and cognitive resource scarcity that characterizes clinical trial recruitment (domains: Beliefs about Consequences, Memory/Attention/Decision Processes, Behavioral Regulation, and Environmental Context and Resources). Variability in Perceived Roles and Screening Procedures reflects the differences in existing processes for how clinics identify and screen patients for clinical trial participation (domain: Social and Professional Role and Identity). Global themes, key domains, subthemes, sample belief statements, and quotes are presented in Table 2. Data saturation was reached for all key domain subthemes and global themes. A comprehensive list of detailed belief statements and subthemes associated with each domain are provided in Additional Files 2 and 3.

Hematologists in this study suggested it would be important for eligibility criteria to be sufficiently broad. This echoes findings from other studies where strict eligibility criteria were identified as a barrier to early-phase clinical trial recruitment [13, 42, 56]. However, hematologists in this study also expressed concerns regarding the potential risks and uncertainties associated with CAR T cell therapy. Another study assessing prospective barriers to an early-phase stem cell trial for stroke similarly found safety concerns may prevent physicians from screening and recruiting patients to the early-phase trial [31]. Thus, physicians may experience a conflict between what motivates them to screen (broad eligibility criteria) and what they believe is necessary to ensure participant safety. This tension is apparent in the tendency to use strict eligibility criteria for early-phase trials [13, 42]. This suggests a balance must be struck between optimizing the breadth of eligibility criteria to enable feasible recruitment with careful consideration of patient safety.

A review of training programs for recruiters indicated that most training efforts have focused on communication skills, explaining complex concepts (e.g., equipoise, randomization), and employing shared decision-making frameworks [57]. We suggest training efforts include discussions regarding comparative data on efficacy, toxicity, and financial implications of CAR T cell therapy compared to similar therapies (e.g., bone marrow transplants, other CAR T cell therapies), competing trials (e.g., other immunotherapy trials), standard care (e.g., palliative care, chemotherapy), and no treatment. A rigorous approach to addressing physician concerns over safety as well as treatment costs, feasibility, and treatment efficacy will be to provide systematic review evidence of all available data on these factors [8]. Comparative evaluations may quell concerns regarding the efficacy and cost-effectiveness of CAR T cell therapy. However, while such foundational information may encourage physicians to screen for the trial, information provision alone is unlikely to optimize their recruitment activities given that recruiter training has not consistently improved recruitment rates [57]. Thus, considering the wider set of identified barriers to screening is necessary.

The Quintet Recruitment Intervention is one option that may be used to iteratively identify and address recruitment barriers alongside clinical trials [26, 27]. The Quintet Recruitment Intervention uses a combination of quantitative and qualitative methods to document existing recruitment processes and provide localized feedback to improve recruitment practices. The use of the Quintet Recruitment Intervention has helped identify and address barriers related to recruitment pathways and communication challenges [25, 27].

Even the highly motivated hematologists in this study identified competing priorities and the potential for forgetting to screen as possible barriers to recruitment. Further, as recruitment extends over months, physicians indicated they may forget trial details that are provided during site initiation visits. The risk of forgetting trial details was identified in a survey study where 84% of physicians involved in clinical research at a cancer center reported difficulties keeping track of eligibility criteria for open trials [32]. However, studies evaluating the use of reminders for clinicians have not found a clear impact on recruitment rates [19]. Determining what aspects of interventions aimed at improving the salience of open trials are actually effective at improving recruitment rates is imperative.

Hematologists also suggested that workload may be a barrier to recruitment. One study found that decreasing physician workload was effective at improving recruitment rates [58]. Addressing workload concerns (clarifying from the outset the time commitment involved in terms of frequency of patients to screen) and simplifying screening and referral tasks may encourage better recruitment.

To address the differences in site screening practices, it would be prudent to clarify “who does what” at each site and ensure that there is agreement on roles, especially when they differ from usual recruitment practices at a specific site. Identifying these differences early will ensure they are considered when trials become multi-center.

Of importance is clarifying physicians’ role in providing trial information. While physicians are not always involved in the consent process or information provision, many patients rely on their hematologists’ and oncologists’ assessments and professional opinions when making treatment decisions [59] (see also Castillo et al: Navigating choice in the face of uncertainty: Using a theory informed qualitative approach to identifying patient barriers and enablers to participating in an early phase Chimeric Antigen Receptor T cell therapy trial, forthcoming). A recent review similarly found that prospective trial participants appreciated hearing about trial information from individuals who were approachable, trustworthy, and knowledgeable about the trial and that healthcare providers were especially seen as trustworthy [16]. Considering both physician and patient perspectives is, thus, critical for optimizing recruitment to early-phase trials. It will be important for this, and future trials, to adopt strategies (peer support, improved access to specialists) that strive to meaningfully inform and engage patients while respecting physician workload and time [60, 61]. One recently evaluated strategy for addressing patient information needs while respecting physician time is the use of lay navigators [60]. In this study, non-physician staff were trained to provide informational, logistical, social, and emotional support to prospective trial participants. Participants receiving the lay navigation intervention were more likely to participate in a clinical trial [60]. If the use of lay navigators is not possible, developing materials that streamline physician time while providing consistent and accessible patient-centered messaging (e.g., videos of physicians describing the trial on a trial website, infographics for patients) may help address both patient and physician needs.

A possible limitation of this study is that it focused only on hematologists. Hematologists had been identified by the trial team as the most relevant healthcare provider group to interview in advance of the trial and were subsequently identified as important sources of trial information by patient participants. However, hematologists indicated that their screening and recruiting procedures often included other healthcare providers and research staff. As the evaluation of CAR T cell therapy moves to later-phase clinical trials and involves more sites, future research should also assess the barriers and enablers anticipated and experienced by other staff involved in the recruitment process.

The strength of this study lies in the use of the TDF to identify factors that may impact clinician screening and recruiting behaviors. The TDF enabled a comprehensive assessment of potential barriers and enablers to screening and recruiting to an early-phase trial of CAR T cell therapy. Qualitative methods further allowed for the exploration of anticipated as well as unanticipated topics to arise, such as the concern over wait times between screening and referring patients to the trial and patients receiving CAR T cell therapy. The TDF also enables linking research findings to theory in order to generate evidence-based strategies and, thus, provides a path for future research to build on the work presented here [49].