skip to main content
10.1145/1054972.1055017acmconferencesArticle/Chapter ViewAbstractPublication PageschiConference Proceedingsconference-collections
Article

No task left behind?: examining the nature of fragmented work

Published:02 April 2005Publication History

ABSTRACT

We present data from detailed observation of 24 information workers that shows that they experience work fragmentation as common practice. We consider that work fragmentation has two components: length of time spent in an activity, and frequency of interruptions. We examined work fragmentation along three dimensions: effect of collocation, type of interruption, and resumption of work. We found work to be highly fragmented: people average little time in working spheres before switching and 57% of their working spheres are interrupted. Collocated people work longer before switching but have more interruptions. Most internal interruptions are due to personal work whereas most external interruptions are due to central work. Though most interrupted work is resumed on the same day, more than two intervening activities occur before it is. We discuss implications for technology design: how our results can be used to support people to maintain continuity within a larger framework of their working spheres.

References

  1. Bannon, L., A. Cypher, S. Greenspan, and M. Monty. (1983). Evaluation and Analysis of Users' Activity Organization. Proc. Of CHI'83, 54--57. Google ScholarGoogle ScholarDigital LibraryDigital Library
  2. Belloti, V., N. Ducheneaut, M. Howard,and I. Smith. (2003). Taking email to task: the design and evaluation of a task management centered email tool. Proceedings of CHI '03, 345--352. Google ScholarGoogle ScholarDigital LibraryDigital Library
  3. Bluedorn, A. C., C. F. Kaufman, et al. (1992). "How many things do you like to do at once? An introduction to monochronic and polychronic time." Academy of Management Executive 6(4), 17--26.Google ScholarGoogle Scholar
  4. Czerwinski, M., Horvitz, E., and Wilhite, S. (2004). A diary study of task switching and interruptions. Proceedings of CHI 2004, 175--182. Google ScholarGoogle ScholarDigital LibraryDigital Library
  5. DiMaggio, P. (2001). The Futures of Business Organization and Paradoxes of Change. In The Twenty-First-Century Firm: Changing economic organization in international perspective. Princeton U Press, 210--244.Google ScholarGoogle Scholar
  6. Gonzalez, V. and Mark, G. (2004). "Constant, Constant, Multi-tasking Craziness": Managing Multiple Working Spheres. Proceedings of ACM CHI'04, 113--120. Google ScholarGoogle ScholarDigital LibraryDigital Library
  7. Hudson, J.M., Christensen, J., Kellogg, W.A. and Erickson, T. "I'd be overwhelmed, but it's just one more thing to do:" Availability and interruption in research management. (2002). Proceedings of CHI 2002, 97--104. Google ScholarGoogle ScholarDigital LibraryDigital Library
  8. Jackson, M. (2002). What's Happening to Home? Balancing Work, Life, and Refuge in the Information Age. Notre Dame: Sorin.Google ScholarGoogle Scholar
  9. Kaptelinin, V. (2003). UMEA: Translating interaction histories into project context. Proc. CHI '03, 353--360. Google ScholarGoogle ScholarDigital LibraryDigital Library
  10. Kraut, R. E., R. Fish, et al. (1993). Informal communication in organizations: form, function, and technology. In R. Baecker (Ed.) Groupware and Computer-Supported Cooperative Work. Morgan Kaufmann, 1993, 287--314.Google ScholarGoogle Scholar
  11. MacIntyre, B., E.D. Mynatt, S. Voida, K.M. Hansen, J. Tulio, and G.M. Corso. (2001). Support For multitasking and background awareness using interactive peripheral displays. User Interface Software and Technology 2001. Google ScholarGoogle ScholarDigital LibraryDigital Library
  12. Mansfield, T., Kaplan, S., Fitzpatrick, G., Phelps, T., Fitzpatrick, M. and Taylor, R. Evolving Orbit: A progress report on building locales. Proceedings of Group'97, ACM Press, 241--250. Google ScholarGoogle ScholarDigital LibraryDigital Library
  13. Mintzberg, H. (1973). The Nature of Managerial Work. Englewood Cliffs N.J., Prentice Hall.Google ScholarGoogle Scholar
  14. Miyata, Y. and Norman, D.A. (1986). Psychological issues in support of multiple activities, in User Centered System Design, D.A. Norman and S.W. Draper (Eds). Lawrence Erlbaum, Hillsdale, N.J., 265--284.Google ScholarGoogle Scholar
  15. Morteo, R.; Gonzalez, V.; Favela, J., Mark, G. (2004). Sphere Juggler: fast context retrieval in support of working spheres. Proc. of IEEE Mex. Inter'l Conference in Computer Science 2004, IEEE Press, 361--367. Google ScholarGoogle ScholarDigital LibraryDigital Library
  16. O'Connail, B. & Frohlich, D. (1995). Timespace in the workplace: Dealing with interruptions. Proc. Of CHI '95 Extended Abstracts, 262--263. Google ScholarGoogle ScholarDigital LibraryDigital Library
  17. Olson, G. M., & Olson, J. S. (2000). Distance Matters. Human-Computer Interaction, 15(2/3), 139--178. Google ScholarGoogle ScholarDigital LibraryDigital Library
  18. Perlow, L.A., The time famine: Toward a sociology of work time. Admin. Science Quarterly, 44, (1999), 57--81.Google ScholarGoogle ScholarCross RefCross Ref
  19. Robertson, G., M. Van Dantzich, D. Robbins, M. Czerwinski, K. Hinckly, K. Risden, D. Thiel. (2000). The Task Gallery. Proceedings of CHI'00, 494--501. Google ScholarGoogle ScholarDigital LibraryDigital Library
  20. Rouncefield, M., Hughes, J., Rodden, T., and Viller, S. (1994). Working with "constant interruption": CSCW and the small office. Proc. CSCW'94, 275--286. Google ScholarGoogle ScholarDigital LibraryDigital Library
  21. Roseman, M. and Greenberg, S. (1996). TeamRooms: Network Places for Collaboration. Proceedings of ACM CSCW'96, ACM Press, 325--333. Google ScholarGoogle ScholarDigital LibraryDigital Library
  22. Smith, G., P. Baudisch, G. Robertson, M. Czerwinski, B. Meyers, D. Robbins, and D. Andrews. (2003). GroupBar: The TaskBar Evolved. Proc. of OZCHI'03.Google ScholarGoogle Scholar
  23. Sproull, L.S., The nature of managerial attention. Advances in Information Processing in Organizations, 1, (1984), 9Google ScholarGoogle Scholar
  24. Vahtera, J. (2004). Finnish Institute of Occupational Health. The New York Times, Sept. 6, 2004.Google ScholarGoogle Scholar
  25. Zeigarnik, B. (1938). On finished and unfinished tasks, in W. D. Ellis, A Source Book of Gestalt Psychology, NY: Harcourt-Brace.Google ScholarGoogle Scholar

Index Terms

  1. No task left behind?: examining the nature of fragmented work

        Recommendations

        Comments

        Login options

        Check if you have access through your login credentials or your institution to get full access on this article.

        Sign in
        • Published in

          cover image ACM Conferences
          CHI '05: Proceedings of the SIGCHI Conference on Human Factors in Computing Systems
          April 2005
          928 pages
          ISBN:1581139985
          DOI:10.1145/1054972

          Copyright © 2005 ACM

          Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from [email protected]

          Publisher

          Association for Computing Machinery

          New York, NY, United States

          Publication History

          • Published: 2 April 2005

          Permissions

          Request permissions about this article.

          Request Permissions

          Check for updates

          Qualifiers

          • Article

          Acceptance Rates

          CHI '05 Paper Acceptance Rate93of372submissions,25%Overall Acceptance Rate6,199of26,314submissions,24%

        PDF Format

        View or Download as a PDF file.

        PDF

        eReader

        View online with eReader.

        eReader