Introduction
Leadership and governance, a core building block of the World Health Organization’s Health System Strengthening Framework [
1], has been highlighted as a key factor in ensuring the health system is able to function effectively [
2‐
5]. Without effective leadership, the health workforce cannot operate as a strong, cohesive team, collaborating to meet the needs of patients, nor can the health system provide the policies, governance, and infrastructure for the delivery of services. Health care professionals (clinical and administrative) need strong leadership and managerial capacities to be at the forefront of the transformational process. Leadership, leadership style, and management, including human resources management, are important to the health workforce, in terms of their work environment, improved performance, team culture, role clarity, job satisfaction, retention and recruitment [
6‐
11].
In Sub-Saharan Africa, there has been a movement toward improving the leadership and governance health systems strengthening building block through the development of several leadership programs. The programs vary in terms of the target group (Ministry managers, health facility managers, frontline health care workers) and design (fellowship program, degree/certificate program, in-service training program), but collectively represent an effort to improve leadership across the health system [
12‐
17].
Management capacity is also important to consider when seeking to improve the effectiveness of health systems. In Tanzania, health facilities have been assessed on various domains related to organizational management as part of a quality improvement program [
18].
Specific to maternal, newborn, and child health (MNCH), ineffective leadership and governance have been cited as contributing factors to the challenges in achieving lower maternal mortality rates [
19,
20]. There is evidence that organization of resources and poor leadership contribute more to mothers dying in childbirth than does poverty, with the problem of insufficient implementation of maternal health interventions being attributed to three interlinking factors: leadership and management, resources, and end-user related factors [
21]. Success of maternal and child health interventions in improving quality of obstetric and newborn care has been attributed to 1) strong leadership in reproductive health, 2) accountability (governance) of both health providers and key decision makers to women, children and families, and 3) the presence of enabling policies [
22]. Strengthening leadership and managerial capacities and capabilities within the health system are critical to enhance its ability to provide essential MNCH services to improve health outcomes among these groups.
The Accessing Safe Deliveries in Tanzania (ASDIT), aimed at identifying the requirements of scaling up Comprehensive Emergency Obstetrical and Newborn Care (CEmONC) in the Morogoro region of Tanzania, was conducted from 2015 to 2021, as part of the Innovation for Maternal and Child Health in Africa (IMCHA) programme [
23]. During the early phase of the ASDIT project, the research team observed a gap in leadership and managerial capacity at the primary health facility (dispensary and health centre), district council, and regional levels. To address this gap, a leadership and management capacity-building initiative was implemented as part of the ASDIT project from 2018-2021.
This paper presents findings from the evaluation of the leadership and managerial capacity building initiative, which was carried out in the Morogoro region.
Methods
Leadership and managerial capacity building programme
The leadership and managerial capacity-building programme was designed to be a blended model comprising in-person workshops, e-learning modules and mentoring; informed by the observational findings during initial implementation of the ASDIT project, a project-specific health care provider survey at primary health facilities, and the results of the 2018 BRN assessment conducted by the Quality Assurance Unit of the Ministry of Health. The leadership and management programme for the study was developed to incorporate standard components of leadership, management and the health system, as listed in Table
1. Modules were developed by the team using its collective expertise, peer-reviewed literature, and other publicly available leadership workshops.
Table 1
Leadership and management capacity-building modules
Leadership Theory and Styles Time Management Leading Organizational Change Communication Decision-Making and Strategic Management Conflict Management Motivation & Empowerment | Performance Management HR Management Materials Management Direct Health Financing Planned Prevention Management Ethics, Professionalism & Code of Conduct | Health System Strengthening Health Planning Integrated Needs-based HRH Planning |
The initiative involved 30 health providers and managers from the five health centres, which participated in the CEmONC training as part of the ASDIT project, and the 15 satellite dispensaries located in four district councils (Gairo, Morogoro, Kilosa and Mvomero), the four Council Health Management Teams (CHMTs), and the Regional Health Management Team (RHMT).
The programme was implemented through the provision of two face-to-face capacity building workshops (each done over a 5-day period) at the Tanzania Training Centre for International Health in Ifakara, development of four eLearning modules, and onsite mentoring by the research team in the 20 participating health facilities. The face-to-face leadership and management capacity building workshops were delivered in 2018 and 2020. Each workshop included 29 participants from 20 health facilities, 8 from four CHMTs and one from the RHMT, with some attending both workshops. To enhance uptake and implementation of transformational leadership at the primary health facilities, the first training workshop involved tasking the health facility participants with identifying the major leadership and management gaps that affected productivity (provision of care and outcomes) and for CHMT & RHMT participants to develop plans with three to four achievable objectives and strategic interventions, requiring little or no additional funds, for implementation in the following year. The second workshop in December 2020 included a review of key leadership concepts, human resources planning and management, and health system governance. The leadership and managerial e-Learning modules were introduced during the second workshop.
Onsite mentorship and coaching at the facility level occurred at various times between the two face-to-face workshops. During this mentorship, the study team addressed the identified gaps including inadequacies in human resources for health (HRH) management, gaps in maintenance of facility infrastructure & supply chain, low utilization of health management information systems (HMIS) data, enhanced community involvement and accountability, as well as suboptimal quality of health services & customer care.
Study settings and design
The evaluation used a pre-post design to determine changes in workforce factors impacted by leadership - team climate, role clarity/conflict and job satisfaction, and the facilities’ BRN star-ratings, which assess the capability of the health facility management team to make the necessary changes to improve the quality of care provided at the health facility. The evaluation was conducted within the 20 participating health facilities, as described in the previous section, with all data collection occurring within these sites.
Assessment of leadership and managerial capacity
The evaluation comprised quantitative and qualitative data collection, triangulated to assess the ability of the initiative to improve health facility leadership in both the provision of CEmONC services and overall facility management. Data used to assess leadership and management capability and capacity were collected using several tools – the government-led Big Results Now (BRN) Star Rating assessment tool, a team-developed semi-structured survey, and focus group discussions.
BRN Star Rating assessment tool
As part of the final assessment, the study team used the BRN Star Rating assessment tool to assess the overall quality of services at the facilities and compared results with the findings in the 2018 assessment conducted by the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC), which was used as the baseline measure given that it was completed in August 2018. Aimed at improving the quality of healthcare, the BRN Star Rating system measures the performance of various healthcare facilities, with more stars indicating better quality of services. The BRN assessment covers a range of topics, including strengthening leadership capacity and practice, implementing strategic plans, succession planning, clarity on tasks, roles and responsibilities, regular supervisory visits, and improved supply chain mechanisms [
18]. The tool was developed by the Tanzania MoHCDGEC quality assurance unit through a consultative process [
18].
Survey of health care providers and managers
Baseline survey data were collected in March & April 2018, prior to the development of the leadership training modules. The survey for health providers collected data on care providers’ perceptions on leadership and managerial competencies, focusing on the following domains: staff development or skills improvement opportunities; team climate of the units and facilities where the respondents worked; staff role clarity; and job satisfaction. The questions on team climate, role clarity and job satisfaction were measured using validated scales from previous work by one of the co-principal investigators [
24]. No formal pilot was conducted. The survey of health care workers focused on workers on the maternal and newborn units at the 5 health care facilities and 15 dispensaries. Members of the research team travelled to each facility for one day and all health providers on these units who were working on the day of the survey administration were invited to participate. The survey was provided in Kaswahili and the team was there to clarify questions for the respondent. Participation was voluntary and they were informed they could choose not to answer any question or withdraw at any time without any negative consequence. Completion of the survey took approximately 20 minutes.
Focus groups
Qualitative data on leadership were gathered during the 24 focus groups conducted at one time-point (2019) as part of the primary ASDIT study. The focus group guide was developed by the research team, based on the objectives of the ASDIT program. Using purposive recruitment, potential participants for the focus groups were identified in two ways. The ASDIT principal investigator from the Tanzanian Training Centre for International Health informed the health management teams. The nurses in-charge at each health centre identified the health care providers who had received the CEmONC training and community members who had received services in the facilities for two or more years. Two or more years was chosen as the selection criteria as it was felt that these individuals would be able to reflect on the changes in the facilities over the project period. Once identified, potential participants were approached by the lead qualitative researcher and informed of the purpose of the study, issues of confidentiality and for the community members, the voluntary nature of their participation. Health providers who had received the training and health management teams were required to participate with the understanding that this was part of their involvement with the ASDIT project.
The focus groups were held with health care providers at each of the health centres receiving CEmONC training (5 groups, 29 people in total), the respective health facility management teams (HFMT) (5 groups, 40 people in total), women and men attending the five project health centres for maternal and child health services (5 groups each; total of 40 women and 30 men) and Council Health Management Teams (4 groups, 30 p in total). All discussions were conducted in Kiswahili. The lead qualitative researcher (a midwife) and an associate (a physician) facilitated each of the group discussions. Only the findings from the health providers and health management teams (14 groups) were included in the analysis of leadership. Qualitative data were also derived from informal discussions with stakeholders during mentoring visits and regularly scheduled meetings of the council and health facility management teams. All data were used to complementarily reflect on the success of the leadership and management capacity building process during this initiative and to generate key messages.
Data analysis
BRN star-ratings
For each domain, the percentage of indicators which were achieved were scored and then the number of stars were calculated based on the lowest percentage score among the domains.
Surveys
Survey data were analysed using descriptive analysis in STATA. For each selected quantitative indicator, the difference between 2018 and 2021 was tested using paired t-tests. No variables were controlled. Due to the small sample size, facility specific and multi-level analyses were not possible.
Focus group discussions
Audio-recorded focus group discussions were transcribed verbatim and translated from Kiswahili to English. Translation accuracy was cross-checked by the Tanzanian qualitative component lead. Qualitative content analysis [
25] was used to analyze the test along pre-determined themes (the objectives of the project). The analysis process was led by the qualitative lead and multiple coding was done to ensure rigour. Group consensus was reached through research team discussions of common and emerging categories.
Discussion
The aim of this capacity-building initiative was to address the observed gaps in leadership and management within the participating centres, which occurs at every level of the health system and provides the structure within which the health workforce provides quality health care. The results of this evaluation are discussed in terms of how this initiative addressed areas of leadership and management capacity overall, health workforce factors, and quality of health care provision while also providing insight into continued areas for improvement and scaling up beyond the initial participant group. The limitations of the evaluation are also discussed.
Improving capacity at all levels
In Tanzania, the health system has been decentralized so that the regions and districts have more autonomy. In addition, all health facilities are responsible for their own budgeting, although any changes in their budget allocations need to be approved at the higher levels. Findings from the baseline survey indicate that majority of the key managers, i.e., heads of primary health facility and members of the council health management teams, are given leadership and managerial responsibilities without prior training. These findings reflect the situation in Tanzania and as such, provide justification and a model for scaling up the initiative countrywide. The ability to build leadership and management capacity across the levels of management (RHMT, CHMT & HFMT) in the Morogoro region has created an enhanced environment for shared decision-making, accountability, and improved the ability for improving the star-rating (i.e., performance) among the participating centres. Our findings are supported by a study on the BRN star-ratings by Gage et al [
28], which found one of the key influences of star-rating improvements was district administration. The involvement of the district quality improvement coordinators for the national star-rating program in the capacity-building initiative is an important link for sustainability of the initiative at the district level. This involvement is one way that scaling up nationally can be accomplished and sustained.
Leadership and the health workforce
Important to leadership and management for the health workforce is the ability to manage change and cultivate an environment for achieving the behaviour change required. Strengthening leadership requires intervention at individual, team and system levels [
4,
29] to have a sustainable impact on the ability for the health system to provide safe and quality health services. In addition, distributed and collective leadership within health care organizations have been shown to contribute to a greater alignment between clinicians and managers [
28] and can impact the ability to influence change [
10]. A blended approach is thought to be beneficial to ensuring leadership, management and governance training needs for health professionals are met [
12,
30]. The results and experiences of this project support these previous findings that a blended approach, in this case comprising face-to-face, e-learning modules, and on-site mentoring, is useful for ongoing development of skills within the workplace which in turn, will continue to have a positive effect on the functioning of the health facilities.
During the workshops, transformational leadership was highlighted as the most effective leadership approach. It has been demonstrated that leaders utilizing this approach are able to motivate their colleagues, improve teamwork, and increase job satisfaction more effectively [
8,
9,
31,
32]. Consistent with these studies, the increased team climate, role clarity, and job satisfaction found in this study, while not significant, illustrates a positive outcome of the initiative as well as the need to have ongoing capacity development to ensure sustained effect.
The importance of not isolating leadership capacity strengthening from other improvement activities has been highlighted by Pfeiffer et al, [
12] where front-line workers in Ghana were supported to develop and implement leadership projects within the context of their workplaces. Negero et al [
33] in a systematic literature review on HRH interventions, found that four or more health workforce initiatives were more likely to see improved quality of maternal and newborn care and that local financial and administrative policy and planning to improve operational activities were more effective. In this project, the inclusion of the leadership and managerial capacity-building within the context of improving the capacity to provide comprehensive (in health centres) and basic (in dispensaries) emergency obstetrical and neonatal care services was important to the overall aim of improving the quality of maternal and newborn health care in these facilities.
Improved quality of MNCH services
These findings suggest that capacity building in leadership and management for the RHMT, CHMT and HFMT levels contributed to the capability of the primary health facilities to provide CEmONC services, such as an improved supply chain and more efficient budgeting. With the inclusion of the Star rating indicators as part of the leadership and management capacity building, there is a solid integration of local, regional and national efforts to enhance planning and to improve the quality of health services at each of the facilities. Additionally, it is important to link this with health workforce planning processes to ensure properly integrated service and workforce planning occurs at the national, regional and district levels.
Areas for continued improvement
The project identified areas for continued improvement related to leadership and managerial capacity within the facilities and the CHMTs, including the need to improve the skills-set of leaders (both clinical and administrative), improving the implementation and monitoring of policies and activities, and improving the management of financial administration, safety measures, chain-supply management, staffing, and infrastructure maintenance/ improvement.
Leadership across the system (including clinical and administrative sectors) is required for evidence-informed decision- and policy making, particularly with the decentralization of financial and material resources as well as key services to the primary health facility level. Furthermore, implementation of leadership and management at the health facility level may be affected by poor leadership styles at higher levels. For example, during this project, consultations with management teams highlighted that currently, a facility manager/chair must travel (often many kilometres) to get approvals for changes or additional budgetary expenditures. If there is an issue with the request, then the person is sent back to get clarifications and often, the person may not return to get the approval. This practice is seen as a barrier to the facilities’ ability to utilize their finances appropriately. A solution is to have a cascaded approval process for expenditure authorizations so that the facility can appropriately utilize its finances to ensure there is adequate infrastructure and staffing in place to effectively provide services. Effective communication and leadership across the levels would allow for this.
The areas for improvement in leadership and management need to be addressed through additional capacity building, with a national mandate for capacity-building programs to occur at the regional, district, council, and facility levels. The BRN Star Rating System has been implemented by the government to ensure all health care facilities can monitor their facility’s capacity using a set of core indicators. Leadership and management capacity building can be aligned with this mechanism as a way of measuring progress, although the BRN assessment may need to incorporate additional indicators directly measuring leadership. The BRN star rating strategy has been effective in identifying areas for improvement and should be strengthened in terms of frequency and length of visits as well as face-to-face time with facilities staff to review core indicators, evaluate changes since the last visit, and plan future changes.
Through the implementation of leadership and management capacity building workshops and continuous mentorship activities, there was a positive effect on implementation of the BRN star rating improvement plans for each health facility. In particular, the activities strengthened the managerial and supervisory relationships among the health management teams. Continuous mentoring, provision of e-learning opportunities, and refresher workshops are important for the continued development of leadership and managerial capacity in not only these health facilities, but in all the health facilities in the Morogoro region. In addition, all health facilities in the region would benefit from sustained leadership development at the CHMT and the RHMT levels.
Scaling up leadership and managerial capacity building initiatives
As a result of the leadership and managerial capacity strengthening workshops and continuous mentorship activities, many changes were made in the participating facilities, leading to an improvement in the key domains and overall BRN star ratings. These changes within the facilities demonstrate the potential of transformational leadership in changing health systems in resource limited countries, as found in other studies [
16,
34,
35]. It is important to note that most of the health facility managers in this project did not receive any training/orientation on leadership prior to being given their leadership role, which may also be the case in other districts/regions of the country. As such, the full impact of transformational leadership on strengthening the Tanzanian health system will only be achieved through scale up of leadership capacity programs across its facilities.
While much of the emphasis was on building leadership capacity, the project included management capacity as there was an observed need for improvement in this area as well. In a scoping review of leadership programs in Sub-Saharan Africa, Johnson and colleagues [
36] found that many of the programs combined leadership and management capacity building, which they concluded was reasonable, given than the leaders within the health facilities are also, in many instances, managers who must oversee both change and performance.
Based on the findings of this study, actions that intersect both the health system building blocks and levels of the system are needed to enhance excellence and improve health system performance. This will be aided by ensuring leadership and management capacity through ongoing access to capacity building programs, mentoring to sustain leadership for change, and effective communication and accountability across the levels of the system. In Tanzania, effective leadership through improved communication and interactions between the HFMTs, CHMTs and RHMTs, as well as between RHMTs and the Ministry, are critical to transformative change, as well as the systematic and robust use of the health information system to drive the service and policy decisions. The lack of effective leadership and management is a barrier to health system improvement; building capacity in leadership and management becomes an enabler to health system improvement.
In stakeholder meetings related to the IMCHA program, the MoHCDGEC and the President’s Office Regional Administration and Local Government (PORALG) acknowledged existence of huge gaps in leadership and management and expressed interest to support interventions that focus on strengthening these skills at the primary health facilities and CHMTs. This interest is also based on the decentralization of most of the health care services that do not need specialized attention to primary health care facilities. In doing so human and material resources are also decentralized. Given the interest expressed by the MoHCDGEC and PORALG, efforts are also under way to review and customize the project eLearning modules for scale up in Tanzania. After review together with other stakeholders, the e-modules will be uploaded on the government eLearning platform for scale up in the country.
Limitations
The findings from this study have several limitations. As the number of facility staff completing surveys at both baseline and follow up was low, a longitudinal analysis was not possible. This limits the ability to determine if changes occurred as a sole result of the initiative. Indicators such as team climate could be affected by new people on staff who have different attitudes, training, and behaviours. However, the qualitative findings around team climate support the survey findings, thus mitigating this potential limitation. Secondly, the surveys had to be translated into Swahili and as such it is hard to determine the impact language and context had on the responses. This may, in part, explain the dichotomous findings of improved role clarity and at the same time, increases in role conflict. Finally, the study did not have time to fully assess the role of the e-learning modules in assisting with the development of leadership and managerial capacity. Ongoing monitoring and evaluation of the regional mentorship for leadership and managerial capacity and the effectiveness of the developed e-learning modules should be conducted. Since the e-learning modules will be available from a national database, there is the potential for extended assessment.
Conclusion
This project addressed the link between leadership and managerial skills and provision of emergency obstetric and neonatal care services. Improving leadership and managerial capacity in primary health facilities creates a more supportive workplace environment, leading to enhanced productivity and improved MNCH services.
Proposed actions that can be taken
1.
Align leadership and management capacity building with the BRN star-rating system to ensure that all facilities have access to this capacity building.
2.
Scale up capacity building leadership and managerial programs to management and provider staff within facilities.
3.
Clarify tasks, roles, and responsibilities among administration of health facilities and health management teams.
4.
Evaluate the effectiveness of the e-learning modules developed in this study.
Acknowledgements
The authors acknowledge the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children District Medical Officers, Regional Health Management Teams, for their contributions and support for the project. Also, the authors acknowledge the members of the ASDIT team who helped develop the leadership and managerial capacity building project (Tanzania: Dr. Elias Kweyamba, Dr. Janeth Bulemela, Dr. A Shayo, Dr. O Kilume; Canada: Dr. Heather Scott, Dr. Megan Aston, Dr. Marsha Campbell-Yeo, Ms. Shawna O’Hearn, Ms. Alicia Varnock).
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