A substantial amount of research has been published on the association between the use of electronic medical records (EMRs) and quality outcomes in U.S. hospitals, while limited research has focused on the Western European experience. The purpose of this study is to explore the association between the use of EMR technologies in Dutch hospitals and length of stay after colorectal cancer surgery. Two data sets were leveraged for this study; the HIMSS Analytics Electronic Medical Record Adoption Model (EMRAMSM) and the Dutch surgical colorectal audit (DSCA). The HIMSS Analytics EMRAM score was used to define a Dutch hospital’s electronic medical records (EMR) capabilities while the DSCA was used to profile colorectal surgery quality outcomes (specifically total length of stay (LOS) in the hospital and the LOS in ICU). A total of 73 hospitals with a valid EMRAM score and associated DSCA patients (n = 30.358) during the study period (2012–2014) were included in the comparative set. A multivariate regression method was used to test differences adjusted for case mix, year of surgery, surgical technique and for complications, as well as stratifying for academic affiliated hospitals and general hospitals. A significant negative association was observed to exist between the total LOS (relative median LOS 0,974, CI 95% 0.959–0,989) of patients treated in advanced EMR hospitals (high EMRAM score cohort) versus patients treated at less advanced EMR care settings, once the data was adjusted for the case mix, year of surgery and type of surgery (laparoscopy or laparotomy). Adjusting for complications in a subgroup of general hospitals (n = 39) yielded essentially the same results (relative median LOS 0,934, CI 95% 0,915–0,954). No consistent significant associations were found with respect to LOS on the ICU. The findings of this study suggest advanced EMR capabilities support a healthcare provider’s efforts to achieve desired quality outcomes and efficiency in Western European hospitals.
Hinweise
Rube van Poelgeest and Julia T. van Groningen equally contributed to the paper
This article is part of the Topical Collection on Systems-Level Quality Improvement
Introduction
Implementations of potentially transformative eHealth technologies throughout the world frequently have a significant impact on national health expenditures. Such large-scale efforts and investments have been justified on the grounds that the EMR, picture archiving and communication systems (PACS), electronic prescribing (ePrescribing) and associated computerized provider (or physician) order entry systems (CPOE), and computerized decision support systems (CDSS) are supposed to help to address the problems of variable quality and safety in modern health care [1‐6]. However, the scientific basis of such claims, which are repeatedly made and seemingly uncritically accepted, remains to be firmly established.
For the measurement of the level of implementation of information systems a concept of maturity of these systems has been developed. There is a large number of methods or models available to measure the level of implementation of information technology [7]. One of these methods is the so-called Electronic Medical Record Adoption Model (EMRAM) scoring approach developed by Healthcare Information and Management Systems Society (HIMSS) Analytics [8]. EMRAM is an eight stage maturation model reflecting the EMR capabilities in hospitals, ranging from a completely paper-based environment (Stage 0) to a highly advanced paperless and digital patient record environment (Stage 7). The scoring process is done by identifying the software used in the different functional areas of the hospital. At least 150 questions per hospital are included about demographics, software functionalities, processes, integration standards, usage in percentage by physician and nurses, depending on the available software in the hospital. Previous studies on this model in the Netherlands show that EMRAM stage 3, the first stage in which clinical functionalities (nursing) become available, presents as the first notable challenge to Dutch hospitals; 37.5% of the hospitals in this study have yet to satisfy the requirements of this stage. The basic and more advanced clinical capabilities should help to increase the quality, safety and efficiency of the treatment of patients in the hospital [9].
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The Dutch surgical colorectal audit (DSCA), started in 2009, is a nationwide audit used to monitor, evaluate and improve quality of care of primary colorectal cancer surgery. It provides feedback to all hospitals in the Netherlands on a set of quality measures and indicators. While EMRs may lead to better hospital performance and outcomes, hospitals may use EMRs to improve the quality of care. This paper has the objective to contribute to the scientific discourse on the relationship between the digitalization of hospital data and the effect on quality of care, with colorectal cancer as a guiding example [10, 11].
Our thesis behind this study is that when basic clinical functionalities (EMRAM > =3) are available in a hospital, the patients will have a more efficient hospitalization. Efficient communication could prevent medical or organizational mistakes and make it possible to transfer patients from an intensive care unit (ICU) to a general ward and transfer patients from the ward to home without undue delay. We used the post-operative length of stay (LOS) in this study because that is where the presumed effect is expected. Preoperative patients are usually admitted to the hospital the same day or the day before the surgery.
University and top teaching hospitals provide a great deal of specialized care and medical research, as well as the training and education of many of the nation’s health care providers. Former studies [12, 13] indicate that academic affiliated hospitals may more easily adapt to changes than general hospitals. According to Retchin and Wenzel [13], university health centers, as well as top teaching hospitals, can easily adapt to the use of EMRs because they, “have the expertise to resolve remaining software issues, the components necessary for the integrated delivery, a culture for innovation in clinical practice, and a generation of future providers that can be acclimated to the requisites for computerized records”(p.493 of Retchin and Wenzel(13)). Another reason for this increased likelihood is that medical training occurs in these hospitals, and younger medical trainees tend to be more comfortable with computers as they have recently used them in school [14]. Because of this, the staff resistance to EMR use may not be as great as in other hospitals [13]. Based upon these properties we expect that in academic affiliated hospitals the above mentioned effect is even stronger. From this model (Fig. 1) we deducted the following hypotheses.
Fig. 1
The theoretical model
Hypothesis 1: In hospitals with more advanced EMR capabilities the likelihood of a shorter LOS on average of colorectal cancer surgery patients in the hospital increases.
Hypothesis 2: In hospitals with more advanced EMR capabilities the likelihood of a shorter LOS on average in the ICU of colorectal cancer surgery patients increases.
Hypothesis 3: The likelihood of a shorter LOS on average of colorectal cancer surgery patients increases in academic affiliated hospitals with more advanced EMR capabilities.
Hypothesis 4: The likelihood of a shorter LOS on average in the ICU of colorectal cancer surgery patients increases in academic affiliated hospitals with more advanced EMR capabilities.
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Methods
Data were collected from the DSCA. This disease specific registry contains information on patient, tumor, treatment and short-term outcome characteristics. All hospitals in the Netherlands register their primary colorectal cancer patients that undergo a resection in this database. Details of this dataset regarding collection and methodology have been published previously. [15, 16]
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Patients
All patients undergoing surgical resection for primary colorectal cancer between January 1, 2012, and December 31, 2014, and registered in the DSCA before March 30, 2015, were evaluated in this study. For this study no ethical approval or informed consent was required under Dutch law. Minimal data requirements to consider a patient eligible for analyses were information on tumor location, date of surgery, and mortality. Patients with local excisions were excluded (n = 393) Patients with LOS of 0 or less, or LOS that was missing were excluded (n = 358), because the origin of this outcome is possibly grounded on registration mistakes.
Hospitals
Every hospital in the NL (N = 93) was invited to participate in the EMRAM study. In 2014, 73 hospitals (80%) joined the EMRAM program. Of this group of hospitals (N = 34) are considered academic affiliated (university and top teaching hospitals) for the purpose of this study. These hospitals provide high-complex care, lead the way in innovation and research and train (surgical) residents. For the primary objective of this study, the EMRAM scores of the hospitals present in both databases (EMRAM and DCSA) were dichotomized into hospitals with clinical functionalities (EMRAM > = 3) and hospitals without clinical functionalities (EMRAM < 3).
Outcomes
Length of stay is shown in days, calculated by subtracting the date of surgery from the date of dismissal from the hospital. Length of stay on the ICU is registered directly into the registry.
Statistical analysis
The primary analysis is a multivariate regression analysis on the logarithmically transformed LOS, adjusted for patient and tumor characteristics, year of surgery, hospital type and type of surgery (laparoscopy of laparotomy). Patient and tumor characteristics adjusted for are: gender, BMI-index, age, ASA classification, primary location of the tumor, pathological T stage, metastasis, perioperative tumor complications, urgency, additional resections for tumor growth and metastasis. Details concerning the use of relevant case-mix factors have been described elsewhere [16, 17]. We repeated the multivariate regression, by additionally adjusting for surgical complications in three stages: a single complication, a complication combined with reoperation and a complication leading to death. The analyses are repeated for the total group of hospitals (N = 73), the group of academic affiliated hospitals (N = 34) and the group of general hospitals (N = 39). Significance was considered for the primary research question, with a p-value < 0.05.
Results
Patients and hospitals
In total 73 hospitals, including 30.358 patients were included in this study. In Table 1 the distribution of patients’ characteristics among the EMRAM low group and the EMRAM high group are shown. A significant effect (relative median LOS = 0,974, CI 95% 0.959–0,989) is found between patients in the EMRAM low group and the LOS in the EMRAM high hospital group when corrected for the case mix, year of operation and type of surgery (laparoscopy or laparotomy). Additional adjustment for patients with complications confirms the association (relative median LOS 0,969, CI 95% 0,956–0,981). For LOS in the ICU the multivariate regression does not show a significant association of higher EMRAM score with smaller LOS (relative median LOS 0,995, CI 95% 0,942–1050). After adjustment for patients with complications there is also no significant association (relative median LOS 1010 CI 95% 0,962–1060) (Table 2).
Table 1
Patient and hospital characteristic per EMRAM Group
Patient and hospital characteristics
EMRAM-score
EMRAM < 3
EMRAM > =3
Count
Column N %
Count
Column N %
Sex
Male
4462
55,8%
9341
55,1%
Female
3540
44,2%
7627
44,9%
BMI categories with missing
Unknown
199
2,50%
451
2,7%
<18.5
170
2,1%
276
1,6%
18.5–25
3195
39,9%
6758
39,8%
25–30
3110
38,8%
6732
39,7%
30+
1334
16,7%
2759
16,3%
Age
<=60
1528
19,1%
2972
17,5%
61–70
2538
31,7%
5341
31,5%
71–80
2674
33,4%
5903
34,8%
> = 81
1268
15,8%
2747
16,2%
Charlson score in 3 groups
Charlson score 0
3967
49,5%
8586
50,6%
Charlson score 1
1813
22,6%
3877
22,8%
Charlson score 2+
2228
27,8%
4513
26,6%
ASA score in 3 groups
I – II
6157
77,0%
13,099
77,2%
III
1732
21,6%
3620
21,3%
IV – V
112
1,4%
254
1,5%
Location of tumor
Caecum
1126
14,1%
2321
13,7%
Appendix
40
0,5%
89
0,5%
Ascending colon
1043
13,0%
2221
13,1%
Hepatic flexure
315
3,9%
751
4,4%
Transverse colon
413
5,2%
1013
6,0%
Splenic flexure
195
2,4%
403
2,4%
Descending colon
368
4,6%
773
4,6%
Sigmoideal colon
2307
28,8%
4617
27,2%
Rectum
2201
27,5%
4788
28,2%
Pathological T stage
Tx/T0
23
0,3%
35
0,2%
T1
812
10,2%
1693
10,1%
T2
1564
19,7%
3390
20,2%
T3
4544
57,1%
9442
56,2%
T4
1012
12,7%
2255
13,4%
Distant metastasis
No/missing
7092
88,6%
15,190
89,5%
Yes
916
11,4%
1786
10,5%
Pre-operative tumor complications
No/missing
5330
66,6%
9619
56,7%
Yes
2678
33,4%
7357
43,3%
Urgent/not urgent
Elective (incl. After stent)
6864
85,8%
14,741
86,9%
Urgent/Emergency
1140
14,2%
2227
13,1%
Additional resection because of metastasis
No
7643
95,4%
16,470
97,0%
Yes
365
4,6%
506
3,0%
Additional resection because of extensive tumor growth
No
7209
90,0%
15,489
91,2%
Extensive
353
4,4%
682
4,0%
Limited
446
5,6%
805
4,7%
Surgical technique
Laparotomy
3424
43,0%
6864
40,6%
Laparoscopy
4546
57,0%
10,039
59,4%
Complications
No complications
5570
69,8%
11,362
67,1%
Complication
1431
17,9%
3400
20,1%
Complications and reintervention
770
9,6%
1777
10,5%
Complications and death
214
2,7%
403
2,4%
Size of hospital admitted
Small
1489
18,6%
2006
11,8%
Medium
3711
46,3%
5789
34,1%
Large
2808
35,1%
9181
54,1%
Type of hospital admitted
General hospitals
4446
55,5%
5965
35,1%
Academic affiliated
3562
44,5%
11,011
64,9%
Region of hospital admitted
East
1271
15,9%
3438
20,3%
North
1517
18,9%
1728
10,2%
South
1727
21,6%
5547
32,7%
West
3493
43,6%
6263
36,9%
Table 2
Length of stay of patient in total hospital group
Univariate regression
Multivariate regression***
Multivariate regression****
B
95% C.I.for B
B
95% C.I.for B
B
95% C.I.for B
Lower
Upper
Lower
Upper
Lower
Upper
Length of Stay (LOS) in the hospital
Median LOS > =3/Median LOS <3
0,998
0,981
1016
0,974
0,959
0,989
0,969
0,956
0,981
Length of Stay (LOS) in the ICU
Median LOS > =3/Median LOS <3
1106
1047
1169
0,995
0,942
1050
1010
0,962
1060
***adjusted for: case-mix, year of registration, hospital type and technique of treatment (laparoscopic/laparotomy)
****adjusted for: as before plus complications
Looking at the subgroup of academic affiliated hospitals (N = 34) (Table 3) the significance of the change of the LOS in the hospital when corrected for the case mix, year of operation and type of surgery (laparoscopy or laparotomy) disappears. Still, when corrected for complications there is a significant decreasing effect.
Table 3
Length of stay (LOS) for patients in academic affiliated hospitals
Univariate regression
Multivariate regression***
Multivariate regression****
B
95% C.I.for B
B
95% C.I.for B
B
95% C.I.for B
Lower
Upper
Lower
Upper
Lower
Upper
Length of Stay (LOS) in the hospital
Median LOS > =3/Median LOS <3
0,987
0,963
1011
0,991
0,971
1011
0,967
0,950
0,982
Length of Stay (LOS) in the ICU
Median LOS > =3/Median LOS <3
1093
1002
1192
1011
0,939
1089
1017
0,952
1086
***adjusted for: case-mix, year of registration, hospital type and technique of treatment (laparoscopic/laparotomy)
****adjusted for: as before plus complications
Looking at the subgroup of general hospitals (n = 39) (Table 4) a significant negative association (relative median LOS 0,934, CI 95% 0,915–0,954) is found when corrected for the case mix. This means an estimated decrease of the median LOS of 6,6% and 6,1% when also corrected for complications (eB1 = 0,939). For LOS in de ICU the multivariate regression shows a significant (relative median LOS 1104, CI 95% 1036–1177) increase for hospitals with higher EMRAM scores. When additionally adjusted for complications, there are no significant associations.
Table 4
Length of stay (LOS) for patients in general hospitals
Univariate regression
Multivariate regression***
Multivariate regression****
B
95% C.I.for B
B
95% C.I.for B
B
95% C.I.for B
Lower
Upper
Lower
Upper
Lower
Upper
Length of Stay (LOS) in the hospital
Median LOS > =3/Median LOS <3
0,973
0,948
0,998
0,934
0,915
0,954
0,939
0,922
0,956
Length of Stay (LOS) in the ICU
Median LOS > =3/Median LOS <3
1077
1000
1161
1104
1036
1177
1056
0,998
1115
***adjusted for: case-mix, year of registration, hospital type and technique of treatment (laparoscopic/laparotomy)
****adjusted for: as before plus complications
Results of tests regarding the hypotheses
Hypothesis 1 (in hospitals with more advanced EMR capabilities the likelihood of a shorter LOS on average of colorectal cancer surgery patients in the hospital increases) is supported by our findings. Hypothesis 2 (in hospitals with more advanced EMR capabilities the likelihood of a shorter LOS on average in the ICU of colorectal cancer surgery patients increases) is not supported by our findings. On the contrary a not significant increase of the LOS in the ICU is found. Hypothesis 3 (the likelihood of a shorter LOS on average of colorectal cancer surgery patients increases in academic affiliated hospitals with more advanced EMR capabilities) is not supported by our findings. On the contrary a stronger effect is measured by general hospitals instead by academic affiliated hospitals. Hypothesis 4 (the likelihood of a shorter LOS on average in the ICU of colorectal cancer surgery patients increases in academic affiliated hospitals with more advanced EMR capabilities) is also not supported by our findings.
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Discussion
For this study we tested the relation between the availability of clinical software in the hospital (EMRAM stage 3 and higher) and the LOS. For the total group of hospitals, we found a significant association as expected; LOS is shorter in hospitals with more advanced clinical software. Looking in more detail at the group of hospitals we found that the correlation is stronger in general hospitals than in academic affiliated hospitals, even when corrected for their different case mix [11]. A possible reason behind this difference might be that the academic affiliated hospitals have had EMRs longer, thus they have already made some macro adjustments that affect LOS and general hospitals are not yet as mature in EMR use and thus are still deriving the initial benefits. In addition, it is shown [18] that resident involvement may increase LOS in advanced laparoscopic surgery. This could mask the effect of the EMR.
Not clear is the slightly larger LOS in the ICU of EMRAM stage 3 or higher hospitals, especially in general hospitals (significant after case-mix correction). The difference could lie in the different levels of ICU; the least advanced ICU level is in the Netherlands frequently used for extended recovery. After repeating the analyses of general hospitals with exclusion of the lowest ICU level we see the correlation changes to a decreasing ratio, but after correction for complications also this is not significant anymore (data not shown). During our EMRAM investigation of the hospitals we found out that the software used in the ICU and the operating room, the so called Patient Data Management System (PDMS), is most of the time not integrated with the EMR system of the entire hospital. So the management of the LOS in the ICU may differ from the management of the LOS in the hospital. Only at EMRAM stage 6 and 7 the integration of the EMR system with the PDMS system is mandatory. It may also be a side effect of the diversity of hospitals in the EMRAM high group. In this group, hospitals with basic clinical facilities are present, but also hospitals with more advanced digital processes and evidence based intelligence. If in future more hospitals will reach the highest, full digital, stage 7 level a third group (EMRAM > =6) can be added to look for the association with more advanced (outcome) indicators in the DSCA database. Further research is suggested to look for this relationship.
Limitations of the study and suggestions for further research
There are limitations to our study. First, although we achieved a 77% response rate, the hospitals that did not respond to our survey were somewhat different from those that did respond. Small hospitals and hospitals located in the northern part of the Netherlands were underrepresented in the study. The 72 hospitals that did participate provided a fairly good representation of the total population of the Netherlands 93 hospitals. Given that non responding hospitals were more likely to have characteristics associated with lower levels of adoption of electronic health records, residual bias may have led us to overestimate adoption levels. Furthermore, although we adjusted for an extensive number of patient and tumor factors, unknown confounding factors could still be present.
Conclusion
We found a significant association between the level of digitalization of hospitals and the length of stay after colorectal cancer surgery, consistent with shorter length of stay in hospitals with higher levels of digitization.
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Compliance with Ethical Standards
Funding
No funding was acquired.
Conflict of Interest
All authors declare no conflict of interest.
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