Background
Methods
Setting and sample
Intervention sessions
Data collection
Ethics and reporting
Analysis
Code Question |
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Does the practice accept the evidence as is? |
Does the practice adapt the evidence to context? |
Does the practice reject evidence due to practice context? |
Is there evidence of innovations from practice (evidence or resources)? |
Was there discussion between practice members about the evidence? |
Was there discussion among clinicians about evidence? |
What barriers to implementation of evidence were discussed? |
Were there wishes expressed about ways the evidence could be implemented? |
Results
Category | Strategy Details |
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Technology | Patient portal usage to adjust insulin |
Utilization of tele-psychiatry (from pilot practice) | |
Practice Organization | Uniform refill and visit policies |
Lab draws (HgbA1c) upon arrival | |
Registry use | |
Posting and reviewing quality scores | |
Clinician innovations | Huddling |
Chart preparation | |
Use of lower-cost insulins (neutral protamine Hagedorn (NPH), etc.) | |
Resources | Medication assistance programs |
Medication discount programs | |
Pharmacy technician and Doctor of Pharmacy assistance | |
Relationships with outside facilities/consultants | |
Applying for insurance coverage for exercise facility membership |
Barrier | Details |
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Patient factors | Patient does not follow through with referral (have to make their own appointments) |
Patients are reluctant to change medications | |
Non-compliant patients who “should not be on our metric list” | |
Patient’s agenda is different than the quality agenda | |
Patients do not trust people on the phone (issue with telephonic care coordination support) | |
Patient desire for one-stop shopping – they are not going to come back to the office multiple times | |
Our patients are sicker, more disadvantaged, etc | |
Lack of transportation | |
Context Factors | Patient load |
Care coordinators are not on site any longer | |
Lack of reliable information transfer between institutions | |
Practice staff too lean (especially nursing) | |
Lack of access to medication samples | |
Difficulty being an outlying clinic (“away from mothership,” “outcast”) | |
Short visit times/crowded agendas | |
Lack of RN (Registered Nurse) time for insulin teaching | |
Quality agenda overrides other patient-centered care | |
Resources | Inability to refer poorly controlled patients to endocrinology |
Lack of nutrition referrals | |
Community resources insufficient | |
Cost | Medication costs, lack of coverage for non-insulin options |
Clinicians do not always know costs |
Type of “mindlines” conversation | Excerpts |
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Discussion among practice members | Interaction with each other about the registry and how they can work with each other to improve. [Field Note] |
No formal meetings: “We constantly have conversations. Fine tuning, tweaking, ever-changing model” PA [Physicians Assistant] and Doc meet weekly and discuss Take 3 [a local literature review newsletter] – friendly educational session. Doc and PA seem on same page, seems mutually respectful. Complete each other’s sentences. They acknowledge each other’s different styles but prioritize care pattern consistency. [Field Note] | |
Female5: “I would like to see who is on the registry I am associated with.” Female6: “I have a big ole stack of them. [Laughing]” Female5: “Good I would like to see it.” Female 3: “I have a registry on my desk, just printed a brand new one.” [Transcript] | |
When female doc said local counselors are really good, the rarely-talking male doc shook head in disagreement rigorously; Disagrees; Silent docs looking down even when solicited for comments (about mental health) [Field Note] | |
Female4: “I have a list of counselling services available in the area, and I have a friend who is a psychiatrist in another area that has given me resources… If you ever need any, I have a list.” Facilitator: “So, how does that information get shared across the practice?” Female4: “I printed it out, cut it out and gave it to front desk for people or if we need a counselor. It was put in the referral area. It was available for anybody that needs it.” [Transcript] | |
Practice accepts new evidence | Male 5: “Probably [see them] every 3 months or so, or 3–6 months if it’s over 9 you said?” Facilitator: “Over 9.” Male 5: “Over 9 probably every 3 months.” [Transcript] |
“Yes, I have changed their depression medicine as well as their diabetes medication, plus improved their diabetes.” [Transcript] | |
“I have a lot of success stories; I have a lot of patients I have dealt with an A1C greater than 9 and metformin and other medications and switching medications and adding agents and it has cut A1C in half.” [Transcript] | |
“We look at quality metrics and we have started to print list and that type of thing.” [Transcript] | |
“One of our care coordinators worked in psychiatry and actually did a lot of counseling and so we do that. We also find resources in the community but there is another opportunity with tele-medicine and behavioral health as well.” [Transcript] | |
Screen for depression, most diabetics already on anti-depressant, it is addressed in follow-up [Field Note] | |
Try to get people in for diabetic self-management or diabetic education [Field Note] | |
Practice adapts new evidence | “That’s one of the secrets that I’ve learned coming here is using the NPH instead of the long-acting ones.” [Transcript] |
Constantly fine tuning and tweaking and trying things Interaction with each other about the registry and how they can work with each other to improve. [Field Note] | |
“Sometimes switch them to NPH or 70/30 something that is less expensive.” [Transcript] | |
“With counseling we don’t make those appointments any longer, because of the fact we were making them in the beginning and the back and forth of where they’re calling the patient and the patient was like I don’t need this, so they were like we are calling all these patients and they don’t want any of this help so now we give them the information and you contact them and then they don’t contact them.” [Transcript] | |
Female 16: “Because I am the one, they see at the beginning and I am the one they see for the lab and I am the one they see at check out. So, I am pretty much everything or we are pretty much everything. So, we are the lab and the ones that are checking them in and telling them what the doctor wanted to do…once again they dump it all in the lab. They tell you a lot of things” Facilitator: “They do? I feel like there is potential here. What if we surrounded her with some sort of resources to be able…” Female 16: “What’s another job title I could have?” [Transcript] | |
Practice rejects new evidence | “I honestly, just because of the complexity of it [referral to care coordinator], I almost never do that. I think I have done it one time in 10 months.” [Transcript] |
When PI [Principal Investigator, Facilitator] shared resource page, two staff adamantly pointing at page and saying no. [Field Note] | |
“But I know it’s tele, I think it’s horrible actually, but I mean that’s what’s done so tele-everything. I don’t like it. I think that, that’s what I’m trying to say from the beginning, being in the room with a patient, just trying to understand where they are at. I don’t’ think you can get that over a video screening. I don’t like that at all. That’s what I say about that.” [Transcript] | |
Wishes | “I have talked to management about having a nutrition class on Saturday once a month and I would want to do that but how do you make a nutrition class that everyone in our area can attend and would comprehend it?” [Transcript] |
“What would be nice is if we could have, when they came in for their appointment with us for a comprehensive appointment if we have a care coordinator, “Oh hey, I think, you know what? Why don’t you meet with her while you are here? It’s a one stop shop, we can talk about our diet and your medications more thoroughly than the 15-min visit you had with your provider.” [Transcript] | |
“This is like I don’t know, but it would be nice to have counseling available in area. A person that I could send people to. You can wish for all kinds of things.” [Transcript] |