Background
Tuberculosis (TB) is an infectious airborne disease of major global public health concern. It is estimated that in 2015 there were 10.4 million incident cases of TB resulting in 1.4 million deaths worldwide [
1]. In England TB incidence has declined by one third over the past 4 years to a rate of 10.5 per 100,000 [
2]. Despite this reduction the TB notification rate in England remains higher than in most other Western European countries [
3] and more than three times higher than in the USA [
4]. Public Health England has declared TB to be a national public health priority area [
5]. In the North West of England, although overall TB notification rates are relatively low (7.9 per 100,000 in 2015), rates are high in urban centres such as Manchester (27 per 100,000 3 year average 2013–2015) [
2].
TB Cohort Audit (TBCA), sometimes referred to as Cohort Review, is a systematic multidisciplinary review of the management and outcomes of all TB cases in a geographical area with the aim of improving clinical and public health outcomes and thereby strengthening the prevention and control of TB [
6,
7]. The National Institute for Health and Care Excellence (NICE) has recommended that TBCA should be included in TB prevention and control programmes since 2012 [
8]. TBCA was first introduced in the UK in London in 2010 and was implemented in the North West in 2012 due to pockets of high incidence in regional urban centres. North West TBCA meetings bring together TB nurses, TB physicians, public health professionals, epidemiologists and analysts to review and discuss the management of each individual TB case. Cases are reviewed approximately 6–9 months following treatment commencement, at or near the end of a standard course of treatment. The process captures detailed quantitative data and monitors outcome indicators. In addition, presentation and discussion of cases in a supportive environment provides a forum for training and education of staff and for the identification of issues relating to case management, workforce or quality of care.
Completion of TB treatment is imperative from both a clinical and public health perspective with failure to complete increasing the risk of relapse, death, drug resistance and disease transmission [
9]. Although treatment is highly effective and relatively inexpensive, the minimum treatment duration of 6 months for non-resistant cases can make it difficult for patients to fully adhere to the regimen [
10]. Standard Case Management (SCM) coordinated by a named case manager, most often a specialist TB nurse, is appropriate for non-clinically complex patients able to self-medicate and have monthly follow-up in a hospital or community setting [
11]. Cases with clinically and/or socially complex needs require a higher level of support to ensure successful treatment outcomes and for this reason the National Institute for Health and Care Excellence (NICE) and the Royal College of Nursing (RCN) recommend that such cases should receive Enhanced Case Management (ECM) [
11,
12]. ECM is defined by NICE as care that “is provided when someone has clinically or socially complex needs…As part of ECM, the need for Directly Observed Treatment (DOT) is considered, in conjunction with a package of supportive care tailored to the person’s needs.” (8) These additional care needs are commonly delivered by the named case manager, usually the TB nurse, working alongside a specialist multidisciplinary TB team.
Prior to the introduction of TBCA in the North West of England there was no comprehensive way of quantifying the need for ECM in the area. NICE recommend that TBCA should be used to collect data on the numbers requiring ECM in order to inform local needs assessments [
12]. Quantification of these needs within a TB population will be important for workforce planning, particularly relating to TB nurse staffing levels. For this reason, in 2013, following the pilot of TBCA in the North West, a series of enhanced case management levels was introduced into TBCA ranging from level 0 (standard case management) to level 3 (highest level of enhanced case management) (Table
1). Patients now undergo a standardised risk assessment and are assigned an ECM level based on their clinical and social needs and hence the level of input they required from the multidisciplinary team. This study aimed to quantify the ECM levels of patients in the region, evaluate the prevalence of the underlying social and clinical factors indicating need for ECM, and examine the association between ECM level and treatment outcome.
Table 1
Key definitions of variables used in TB Cohort Audit
Enhanced Case Management | “Enhanced Case Management is provided when someone has clinically or socially complex needs. It commences as soon as TB is suspected. As part of ECM, the need for Directly Observed Treatment (DOT) is considered, in conjunction with a package of supportive care tailored to the person’s needs.” (12) |
ECM level 0 | Equivalent to Standard Case Management: no clinical or social issues impacting on treatment, ability to self-medicate and have monthly follow-up in a hospital or community setting, no complex contact tracing requirements |
ECM level 1 | Clinical and/or social issues impacting on treatment and necessitating fortnightly visits |
ECM level 2 | Complex clinical and/or social issues impacting on treatment and necessitating weekly visits |
ECM level 3 | Very complex clinical and/or social issues impacting on treatment. May require directly observed treatment (DOT) |
Clinically complex | Clinically complex cases are those with one or more of: renal impairment, HIV co-infection, diabetes, drug resistance or severe side-effects |
Hard to reach group (HTRG) | Children, young people and adults whose social circumstances or lifestyle, or those of their parents or carers, make it difficult to: recognise the clinical onset of TB, access diagnostic and treatment services, self-administer treatment or attend regular appointments for clinical follow-up |
Methods
Data source
Data collected from North West TBCA between April 2013, representing the introduction of the ECM classification system into TBCA, and July 2015 were combined with routine data from Public Health England’s Enhanced TB Surveillance (ETS) system. All notified TB cases were reviewed at TBCA in this period and were eligible for inclusion in the analysis. Cases that had not been assigned an ECM level were excluded from the analysis.
Development of enhanced case management (ECM) levels
Definitions of ECM levels 0–3 were agreed based on expert consensus between representatives from clinical medicine, nursing and public health with ECM 0 representing SCM and ECM levels 1–3 representing different levels of ECM (Table
1). A guide was produced to assist TB nurses in allocating patients to appropriate ECM levels (
Appendix) which aimed to reflect the diverse nature of patient needs and the impact these have on patient management. The ECM levels were piloted as part of TBCA, discussed and refined at TBCA meetings and subsequently finalised by the North West TBCA Steering Committee. The ECM classification system was formally introduced into TBCA in April 2013. Risk factors for Enhanced Case Management are evaluated by TB nurses at the beginning of treatment to establish the level of support the patient will require from the multi-disciplinary team and the ECM level is formalised and agreed at the time of TBCA.
As part of ECM classification, data were collected on specific factors indicating need for ECM including language barrier, clinical complexity (which includes those cases with renal impairment, HIV coinfection, diabetes, drug resistance or severe side effects), being in a hard-to-reach group (HTRG), non-adherence to treatment, homelessness, alcohol dependency, drug dependency, imprisonment, previous TB diagnosis and mental health problems. Some key definitions used in TBCA for ECM levels and factors indicating need for ECM are given in Table
1.
Statistical analysis
We performed a descriptive analysis to assess the proportion of TB cases classified to each ECM level and examine the prevalence of the recorded clinical and social indicators for ECM. We then examined the association between ECM level and treatment completion at 12 months. Single and multivariable logistic regression analyses were performed and multivariable models were adjusted a priori for age group and gender followed by other demographic factors found to be significantly associated with ECM level. Cases with one or more drug resistance, CNS disease and post-mortem diagnoses were excluded from the analysis as these cases would not be expected to complete treatment within 12 months. The analysis was repeated after excluding all patients with a language barrier documented as this is a major indicator for ECM in the North West but this may not be the case in other areas where demographic characteristics of patients may differ and/or the TB nurses have language skills relevant to the population served. All statistical analyses were performed using Stata, Version 12 (Stata Corp., College Station, Texas).
Ethics
This study used anonymised routinely collected public health audit and surveillance data and individual participant assent was not sought. The North West TB Summit Steering Committee formally reviewed and approved the study protocol.
Discussion
The main findings of this study were that: 1. Quantifying the need for ECM using a nurse-led ECM level classification system was feasible as part of TBCA; 2. Social and clinical complexity and the need for ECM of TB patients in the North West was high; 3. More complex patients in higher ECM levels are more likely to have poor treatment outcomes.
TBCA is a process that goes beyond simply evaluating the care of patients; it ensures the follow-up of every TB patient in an area, improves the quality of patient information and enhances patient treatment [
7]. In addition, TBCA provides a forum for open discussion of the management of individual TB cases, for obtaining peer support on the management of complex cases, such as those with multiple drug resistance (MDR) or non-adherence, for identification of systemic issues and for further education of staff in TB management and control. TBCA has been very well received by staff in the North West of England where staff have described TBCA as a valuable “community of practice” that has led to mutual respect and a shared sense of purpose between staff from different disciplines [
13].
TBCA meetings often involve discussion of the difficulties patients face in completing a long and intensive course of treatment and the challenges staff face in managing complex patients. This, combined with the robust data collection process central to TBCA, meant it was an ideal vehicle to use to begin to understand the complexity of TB cases and the need for ECM in the region. To our knowledge this is the first time that the need for ECM has been comprehensively quantified based on different levels of clinical and social complexity of TB cases. In 2012 Gebril et al. performed a retrospective review of case notes in an inner city cohort in the North West in order to estimate the numbers of TB patients qualifying for ECM. They identified 96/170 (56%) as ECM cases based on medical and/or nursing needs, slightly below our overall ECM estimate of 64% [
14]. The more detailed and nuanced ECM classification system combined with the fact that the need for ECM is assessed by the patients’ own TB nurse is likely to account for this difference and is therefore likely to be a more accurate measure of the need for ECM in the area.
The results of this study suggest that social and clinical complexity of TB patients in the North West of England is common and the need for ECM is high, with only 36% assessed as ECM 0 or Standard Case Management (SCM), leaving 64% assessed as requiring some level of ECM of whom 14% required ECM 3 due to very complex clinical and/or social issues impacting on treatment. The Royal College of Nursing and the National Institute for Health and Care Excellence (NICE) have previously recommended at least one whole-time equivalent TB case manager per 20 incident cases requiring enhanced case management and one per 40 incident cases requiring standard case management [
8,
11]. Therefore knowledge of the numbers requiring ECM will be important in informing commissioning decisions and ensuring TB prevention and control services are effective in meeting the needs of patients. In addition, as TB incidence in low burden settings is decreasing we are likely to see increasing complexity of patients and we will need to be adept at addressing their needs in order to successfully manage them through to treatment completion and prevention of further transmission. The ECM classification scale will provide a valuable means of monitoring the levels of complexity as the balance begins to shift.
The association between clinical and social complexity, as measured by ECM level, and poor treatment outcome emphasises the importance of having systems in place to effectively manage complex patients. In order for ECM services to be effective, TB nurses need to be equipped with the appropriate skills to effectively manage complex patients and there should be established links and prompt access to allied professionals who can support TB professionals in addressing housing, financial, asylum, immigration, alcohol and drug dependency and other health and social care needs [
8,
11]. Directly Observed Treatment (DOT) should also be considered as part of ECM [
12] however DOT alone is not necessarily a solution for poor adherence [
15] and the appropriateness of providing DOT is a decision that needs to be considered by the clinical team. Such systems are already in place in the North West of England however it is unclear from these data what effect they are already having on treatment outcomes. Further research is warranted to explore in depth the specific challenges patients in these high risk groups face in completing treatment and to determine where improvements can be made in the services currently in place for the management of complex patients in order to improve treatment outcomes in the future.
Strengths and limitations
This study used data from the national Enhanced TB Surveillance system and from TBCA; robust processes that collect data on all TB cases in the region. Through the TBCA process we were able to obtain data on several clinical and social factors that have not been systematically collected previously. During TBCA a concerted effort is made to optimise the completeness and quality of collected data by amending any inaccuracies as cases are presented.
There were a number of limitations of the study. The ECM level categorisation is a subjective and unvalidated process for measuring the extra support a patient requires from the TB nurse and allocation to ECM level is based on their professional judgement. However, in order to maintain consistency, ECM classifications are discussed at TBCA meetings where reasons for the chosen ECM level are justified. Case complexity is not a clearly defined issue and its definition will inevitably remain in part a subjective process. It will depend on the skills of, and resources available to, the TB case manager; and at a population level it will depend on the characteristics of the population served. For example in the North West, language barrier is a major factor affecting case complexity but this may not be the case in other areas either in terms of the demographics of the population or in terms of the language skills of the TB case managers.
Therefore, although the specific results from the North West of England are not directly generalizable to other regions, the methods used in the North West are potentially generalizable to other areas in the UK and in Europe that have introduced or are considering introducing TBCA as part of their TB prevention and control strategies. The ECM classification system presented can be adapted by service providers to represent the needs of their population and the skills and resources available to the local TB workforce and analysed accordingly. Future work could explore approaches to evaluate case-complexity more objectively and allow comparison between different areas. This may include measuring individual social and clinical factors in more detail and determining their relative importance in influencing both the amount of input required from the TB specialist nurses and treatment outcome using methods such as multivariable analysis or propensity analysis.
ECM scores are representative of the level of clinical and social complexity of patients and we have demonstrated that higher levels of complexity are associated with poorer treatment outcomes. This relationship is likely to be mitigated by the fact that patients in higher ECM levels, by the very nature of the classification, will receive a higher level of input and support from the multidisciplinary team leading to an underestimate of the association between clinical and social complexity and treatment outcome. Conversely, although ECM levels are considered early on in a patient’s treatment, they may be dynamic, evolving with a patient’s needs, and reflect the level of care ultimately required rather than that initially envisaged. Due to the retrospective operational nature of the study and the lack of independent validation of the ECM level assigned there is a possibility that the ECM level reported at the time of TBCA may be influenced, consciously or subconsciously, by knowledge of treatment outcome; potentially leading to an overestimation of the association between clinical and social complexity and treatment outcome.
Finally, the ECM classification system will be useful in informing commissioning decisions, particularly in relation to workforce capacity, however it only reflects cases of active TB and the needs of cases of latent TB infection (LTBI) will also need to be considered in optimising prevention and control services.
Acknowledgements
We would like to thank all members of the North West TB Summit Steering Committee for their support in this work.